Online faxing services are an easy way to send and receive faxes without hassle of dedicated fax lines. The advantage of these services is, they work just like regular fax lines, they can be integrated with existing fax machines and they are mobile so you can send and receives faxes with mobile using internet. Below is a list of leading internet fax services.
Having started its operations in 2003, RingCentral today serves more than 300,000 customers. Apart from online fax services, they also offer complete VOIP solutions for voice and text for conferencing, online meeting, etc. delivered on their..
Started out long back in 1997, eFax clearly is a market leader with over 11 million customers and 1 billion faxes to its credit. Sending fax over internet to a local or toll free number is extremely easy using its simple interface integrated..
MyFax was founded in 1997 and was later taken over by J2 Global group in December 2010. Interestingly, J2 Global is the same business group that owns eFax, another major provider of email to fax services. So, this pulls together the expertise..
Nextiva was founded in January, 2008 and is headquartered in Scottsdale, AZ. It has been a BBB accredited business since May 2008 and holds an A+ rating from them. It’s a highly affordably priced minimalist faxing solution with solid brand..
Yet another internet fax service from J2 Global group, MetroFax was founded in 1997 and was announced to have joined the J2 Global family in March 2013. Though initially launched to offer internet access and services, it was only in 2005 that..
Online fax helps you
save time, money, resources and environment. But most of the times, you
will find that email takes care of your requirements and you don't need a
fax service at all. It is when you start looking for features an
internet fax service offers over and above your normal email account.
So, what should you look for while buying an online faxing service? Our
buyer's guide for online fax services tries to help you with just that.
are the different types of documents that you need to fax? What would
be their file format and size? You need to ask yourself these questions
because your fax service should support the size and format of your
document. Most of the providers allow sending multiple documents and
offer support for large file sizes in different formats like JPG, TIFF,
GIF, PDF, MS Office files, etc.
If you will be sending formal
or legal documents that need to be signed, then digital signature would
be a great feature to look out for; note that only few providers offer
this facility. And if the documents to be faxed are highly confidential
or sensitive in nature, or require you to comply with privacy
regulations of certain Acts like HIPAA, then you need to search for a
provider who meets your security requirements.
you will be sending and receiving faxes within your country, check out
whether the fax provider offers local or toll free number in your area.
Most of the big brands offer this in USA and Canada. But if your faxing
requirement is mostly for international numbers (whether incoming or
outgoing), then you need to find out what call rates apply to you and
your senders. In such cases, a provider with international presence will
be able to offer you the most cost effective solution.
companies offer a different set of features. Since you may not find all
the features in a single fax service, it becomes imperative to assign
priority to the features that you need. Some of the widely offered
features that you can expect from your internet fax service include
preview and editing of fax before sending it, adding annotations and
cover letters, scheduling of fax to be sent on a future date and time,
auto retry to send a failed fax, delivery confirmation, archive and
retrieval of sent and received faxes, mobile alerts for incoming fax,
easy contact management, etc. Some providers also offer caller ID
management to facilitate displaying of your business name while yet
others may try to tempt you with fancy fax numbers.
how many pages of fax do you need each month? Out of this, how many
pages would you be sending and how many would be incoming? Analyzing and
breaking up of your estimated consumption will help you find a suitable
plan for yourself. Many online faxing companies place a separate cap on
incoming and outgoing fax pages while few of them are flexible enough
to offer you an overall cap. Apart from this, you should also consider
the number of users in your organization who need access to the faxing
system and the number of email IDs (most providers offer up to 5) you
want to use for sending faxes.
if you buy the best fax service out there, if you can't use it from
your device or OS, what's the use? So, checking out for compatibility
and integration capabilities is a must. If you will be using it on your
tab or smart phone, it should have a mobile app for the OS of your
device. And if you need to integrate it with your CRM, billing system or
any other business software, then your fax provider should offer
support for that. Given the importance of cloud storage in our digital
life, your online fax should at least offer integration with popular
cloud storage apps like Google Drive, Box, Dropbox, etc.
addition to above, you may sometimes want to retain your existing fax
number or sometimes even the existing fax machine. In such cases, it
would be helpful to know that many providers offer fax number
portability, and some of them also offer a fax adapter to integrate your
fax machine with the online fax system.
If you are new to the
concept of fax over internet, you may also want to look out for
reliable customer support and a free trial account.